Records Management Consulting Services
Get Compliant. Stay Compliant.™
Iron Mountain Consulting Services provide proven methodologies, industry experience, and practical technology to meet your compliance challenges. Iron Mountain consultants can work with you to develop a legally credible and universally implemented records retention program that applies your records in all formats: email, electronic images — and paper.
Gap Analysis
Our gap analysis is the most effective way to determine how compliant your records management program is for all of your physical and electronic records. It will:
- Provide an in-depth analysis of the overall health of your program
- Identify the gaps in your program
- Compare your program to industry best practices
- Reveal areas of risk
- Outline, in priority order, the steps necessary to close the gaps
Records Retention Program Development and Implementation
Iron Mountain consultants have access to an extensive, proprietary database of legal guidelines, regulations, court decisions, and industry-specific knowledge. We work closely with you to design and implement a records retention schedule based on the latest legal research and industry best practices.
Program elements include:
- An enterprise-wide records retention schedule with industry-specific supporting legal research
- Employee training across the organization
- A browser-based tool for your Intranet that is easy to use
- Online connectivity of your records retention schedule through the Iron Mountain Connect™ portal or a third-party system
E-Records Program Services
Our Email and E-Records Program Services can reduce your email and e-record storage costs - and help you respond much more effectively to discovery requests. Net results include:
- Email and e-records retention policy and procedures
- Application of your record retention schedule to email and e-records
- Records management technology solution selection and implementation
- Email policy employee training
Ongoing Program Maintenance
Our Maintenance Services ensure that your records program remains in compliance and stays aligned with new laws, regulations, and business requirements. Maintenance Services include:
- Legal research updates
- Records retention schedule structure renewal
- Records retention policy and procedures refresh
- Training for new employees
- Updates to your Intranet site on a regular basis
- Program compliance audits and enforcement support
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