Digital Archives Overview
Service Overview
Enterprise Value Archives Architecture
Improved Access
Iron-Clad Security
Reduced Total Cost of Ownership
Risk Management and Compliance
Service Overview
Iron Mountain Digital Archives offers legally compliant and cost-effective long-term archiving of electronic records. Our Internet-based service consolidates your electronic records — emails, images, and more — into a unified, browser-accessible archive for fast and easy search, retrieval, and management.
As an outsourced partner, Iron Mountain offers you off-the-shelf infrastructure to immediately deploy a comprehensive, enterprise-caliber electronic records archiving solution. Our services enable you to implement a digital archive in a fraction of the time required by an in-house solution.
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Enterprise Value Archives Architecture
Iron Mountain Digital Archives are based on a scalable foundation — our unique Enterprise Value Archives Architecture™ (EVAA). This proprietary architecture, designed for long-term archiving, enables you to digitally archive all digital records and document types — email, images, forms, digital x-rays, e-commerce transactions, electronic statements, office documents, voice files, Web content, scanned documents, and video.
Iron Mountain's EVAA™ platform operates as a highly scalable Web service. That means Iron Mountain can rapidly deploy a solution for your organization and can accommodate a very large volume of digital records of all types and sizes. EVAA customer benefits include:
- Rapid implementation
- Automated data backup for business continuity
- Secure access to your archives from anywhere at anytime
- No unique hardware/software required
- Media migration to ensure long-term preservation
- Scalability and expandability for future needs
- A cost-effective, long-term solution
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Improved Access to E-Records
Customer service, litigation discovery, regulatory audits, billing, and account processing — all of these activities require efficient desktop access to electronic records, when and where you need them.
Iron Mountain Digital Archives provide an array of indexing and search tools that let you efficiently and quickly retrieve required e-records. What's more, since our EVAA architecture enables you to archive multiple types of documents, Iron Mountain delivers a unified search capability that lets you pinpoint e-records regardless of format and host system.
You can access your archived electronic records 24 hours a day, seven days a week, using a standard browser. Simply log in at Iron Mountain's secure Web site and choose your search criteria. From the search results, select the document you wish to retrieve. It's that easy.
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Iron-Clad Security
Iron Mountain maintains an extremely secure data center to ensure that your data is safe. Your data is protected by:
- 24-hour guards
- Video surveillance
- Controlled physical access
- Redundant HVAC systems
- Automated fire suppression
- UPS-backed systems
- 24x7 staffing
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Reduced Total Cost of Ownership
As an outsourced provider, Iron Mountain delivers superior, comprehensive archiving services at a far lower cost than if you were to implement a solution yourself. With Iron Mountain, you can get more from your IT budget and concentrate on your core IT initiatives — not in-house archiving systems. Iron Mountain makes your IT organization more efficient and more focused at less cost.
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Risk Management and Compliance
Current and emerging regulations place specific requirements on how you archive electronic records, including specifications for storage media, data authentication, accessibility, and audit trails. Iron Mountain's compliance expertise is your assurance that your archived e-records meet all compliance requirements.
With Iron Mountain Digital Archives, you can reduce the risks and costs of litigation by retaining your electronic records in a secure, auditable, searchable, legally compliant format. We work with you to establish and apply your retention and destruction policies to help you manage your image assets for their entire life. We provide auditable histories of destruction so your organization can defend its e-records practices in court.
Please see our Resources area for a demo of Digital Archives.
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